1- Membership:
The membership of the Foundation shall be opened to every adult of either sex who agrees to the aims and objects of the Foundation and is willing to abide by the rules, who pay a sum of Rs.200/- as admission fee and promises to continue pay Rs.100/- per month as membership fee.
2- Removal/Termination from Membership:
- Every member who fails to pay subscription fee for three month will be removed from membership after giving him 15 days notice.
- Every member who act or behave in contravention of the aims and objects of the Foundation either by active behavior or otherwise and a resolution to that effect is passed against him by the Managing Committee shall be removed from membership by giving him due show-cause notice.
- A member shall be ceased to be a member of the Foundation for any of the following reasons:-
- Resignation accepted by the Managing Committee.
- Death of the member.
- Gross misconduct.
- Final conviction and sentence by a Court of Law involving moral turpitude, followed by a resolution of the Managing Committee.
- If a member becoming mad, lunatic and abnormal would cease to be member of the Foundation.
3- Restoration of Membership:
Member who barer ceased to be member of the Foundation or whose membership has been terminated for any of the reasons mentioned above may be re-enrolled as member with the approval of the General Body on the written requests and a payment of arrears if any except clause 2/3rd above.
4- Financial Year:
The financial year of the Foundation shall be started fromthe July 1st to June 30th.
5- Quorum:
The quorum for the meeting of the Managing Committeeand General Body shall not less then 2/3rd majority of the total members.
6- Amendment:
Any amendment proposed in the Memorandom and Article of the Foundation shall be passed by 2/3rd majority of the General Body.
7- Bank Account:
The donation and any other amount for subscription shall be deposited with any Scheduled Bank as may be prescribed by the General Body from time to tie. The Bank Account shall be operated under the joint signature of the Finance Secretary and President or General Secretary.
8- Funds:
The funds of the Foundation shall consists of admission fee, monthly subscription fee from members, Voluntary donations, Aids and Special contributions by members for specific purposes. Also grants and Aids from the Government.
9- Special General Meeting:
Special Meeting of the General Body of Foundation shall be called by the President on the requisition of the members. The requisition duly signed by a good majority of the Members shall be delivered to the President who or the General Secretary will call special General body meeting with 15 days of the receipt of such requisition.
10- Function and Power of the General Body Meeting:
- There shall be held a General Body Meeting every year in the month of June. It shall receive report of the working of the Foundation.
- Every year a General Body Meeting of the Foundation shall be held in which the General Secretary shall submit his report and accounts.
- The General Body shall have power to make alter or substitute rules.
- One month after the election of the New Managing Committee shall take Office and the Old Managing Committee shall return and surrender charge of the Office.
11- Function and Powers of the Managing Committee:
- The administration of the Foundation shall vest in the Managing Committee who shall be elected by members of the Foundation for a period of 3 years, and it shall continue to function till a new one is duly formed and shall have the authority to manage the affairs of the Committee according to aims and objects and initiate useful program within the frame work.
- The managing committee may also form/constitute which shall function to the control of the Managing Committee. The Managing Committee is also authorized to suspend membership of any member on the basis od misconduct or working against the interest of the Foundation.
12- Meeting:
1- Annual General Body Meeting.
- Annual report of General Secretary regarding the working of the Foundation.
- Resource of the Foundation.
- Working of the Committee and its progress towards the achievements of its aims and objections and future program for next year.
- Approval for the income and expenditures.
- Any other matter with the permission of the President.
2- Extra Ordinary General Body Meeting.
- Extra Ordinary General Body Meeting of the Foundation shall be held from time to time as may deemed necessary by the President or pursuance of the direction issued ti him by the Foundation and shall be held within a fortnight from the date of receipt of the requisition signed by not less than 2/3rd members describing the urgency thereto.
3- Meeting of the Managing Committee.
- The ordinary meeting of the Managing Committee shall be held every month on a date fixed by the General Secretary.
13- Audit:
The accounts of the Society shall be audited by a qualified Chartered Accountant and will approve by the Managing Committee/General Body every year. The Registrar/Joint Stock Companies and in the case of failure Rs.500/- per month will paid as a penalty in the accounts of Government of Sindh.
14- Issue of Notice for Meeting:
- Notice for the Annual General Body Meeting of the Foundation shall be issued not less than a fortnight before the date fixed. The Notices for the Extra Ordinary General Body Meeting of the Society shall be not less than 10 days before the date fixed but in special case, such an Extra Ordinary Meeting may however, be called for consideration of urgent matters by of notice issued not less than five days before the date fixed.
- Notice for the Ordinary Meetings of the Managing Committee shall be issued not less then five days, before the date fixed. An Extra Ordinary notice of the Managing Committee in special case, may however, be conveyed for consideration of urgent/important matter, on 24 hours, notice. Proposal if any from the members of the Committee may be addressed to the President or General Secretary.
15- Managing Committee:
The Managing Committee shall have the following Office Bearers and Members:-
President 01 (one)
Vice President 01 (one)
General Secretary 01 (one)
Finance Secretary 01 (one)
Joint Secretary 01 (one)
Member 02 (two)
16- Duties and Powers of the Office Bearers:
President:
- He is Chief Executive Head of the Foundation.
- President will preside over the meetings of the Foundation.
- President will be in power to call the emergency meeting of the Managing Committee.
- He has the authority to accept or reject the decision.
- President has authority to terminate any member of the Foundation without calling meeting in case of rebellious behavior and destructive behavior.
- He will have custody and control over the records of the Foundation. He will spend Rs.10,000/- in a month in case of emergency and after that he will get approval/sanction from the Managing Committee.
Vice President:
The vice president shall preside over the meetings, in the absence of President and shall exercise the power of President and shall perform duties in his absence. He will also assist the President and look-after the matter and working in consultation with President.
General Secretary:
- The General Secretary shall be responsible to execute the decision of the Managing Committee.
- He will keep proper records of Proceedings of all the meeting held.
- All the correspondence shall be made by General Secretary under intimation to the President.
- He will have custody and control over the records of the Foundation. He will spend Rs.5000/- in a month in case of emergency and after that he will get approval/sanction from the Managing Committee.
- He will execute and enforce the resolution passed in the meetings in conformity with the provisions of the Constitution of the Foundation and to represent the Foundation in all the matters relating thereto.
Finance Secretary:
The following duties shall be performed by the Finance Secretary:-
- To maintain or cause to be maintained proper accounts and books of accounts of income and expenditures of the Committee.
- To receive donations and other amounts and issue receipt thereof.
- To prepare budge and obtain its sanction from the Managing Committee.
- To make payment with the approval of the Chair Person /Chairman or the General Secretary.
- To operate Bank Account and draw cheques etc. with joint signatures of the Finance Secretary, President or General Secretary.
Joint Secretary:
Joint Secretary will assist the General Secretary as well in absence of General Secretary the Joint Secretary will perform and to exercise the duties and powers of the General Secretary. He has to work time to time assigned by the General Secretary for any special purpose.
Member:
They shall assist the Managing Committee in the manner as desired of them.
17- Elections:
- After every Three (03) years, General Secretary shall convence a meeting of the General Body for elections of the members of the Managing Committee, and it's Office Bearers.
- The elections shall be voted by the members present or proxy in which cases the procedure vote by proxy procedure under the Society Registration Act, 1860 shall be followed and formed shall be used.
- The Election Commissioner will be responsible to conduct free and impartial election. The Election Commissioner will be nominated by the general body along-with four members for assisting the Election Commissioner.
- Every member shall have a right to one vote but the defaulter member who has not paid the membership fee continuously for three months or is in arrears of three months shall not be eligible to cast his/their votes.
- Members seeking election will have to file nomination papers at-least two weeks prior to the date fixed for election and scrutiny of all the nomination papers proposed and seconded by two members shall be held at-least one week before the date of election. Those candidates whose nomination papers are in-order shall be eligible to contest for the position sought and may contest the election.
18- Vacancy:
The Managing Committee will nominate replacement of any Office Bearer or Member who may in the event of resignation, death etc. become out of the Foundation. The replaced Office Bearer or Member will continue to hold the Office, till the date of new election vide Clause-17 of the Articles.
19- Decision:
All decisions of the meetings will be taken with the approval of 2/3rd majority of General Body and Managing Committee respectively.
20- Dissolution:
That on dissolution of the Foundation after the approval of 2/3rd majority of General Body all assets of the Foundation shall be transferred to any other Foundation after clearance of all liabilities subject to the condition that such Foundation must be in Agreement with Aims and Objects of this Foundation.
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